Why a business needs integrated accounting and inventory software
When sales live in one program, stock in a spreadsheet and customers and suppliers in a notebook, the numbers never match. Stock gaps appear at stocktake, credit sales get lost and nobody knows the real monthly profit. ERP accounting and inventory software records each transaction once and reflects it automatically in stock, the customer or supplier account, cash and reports.
The document cycle in SOLIQ
- Purchase invoice: items enter stock, the supplier balance updates and average cost is recalculated.
- Warehouse transfers between the main store and branches.
- Sales invoice: cash, credit or installments — stock is deducted and the customer balance updates.
- Collections and payments including cheques, posted to each account.
- Cash and expenses recorded per shift.
- Reports: profit, statements and stock balances in real time.
Inventory, not just a balance
- Multiple warehouses with separate balances.
- Average purchase cost so profit reflects true cost.
- Reorder levels and shortage alerts.
- Stocktakes and adjustments with a document for every difference.
- Waste and write-offs by value.
Accounts: customers, suppliers and cash
- Running statements for every customer and supplier.
- Credit sales and installments with due dates.
- Cheques with maturity dates.
- A daily journal and shift cash reconciliation.
- User permissions — who sees cost and who edits prices.
Moving to the software without stopping work
- Items and prices: enter or import them with barcodes and units.
- Opening balances: stock per item and warehouse, every customer and supplier balance, and cash.
- Users and permissions: an account for every employee.
- Trial run: a normal week of work, checking reports against the old books.
- Go live: stop the old books and rely on the software alone.
Common mistakes when choosing accounting software
- A POS separate from accounting: every transaction is entered twice and gaps appear at month end.
- Incomplete opening balances: customer statements start wrong and nobody trusts them.
- Ignoring permissions: any employee can edit a price or delete an invoice.
- Costing on the last purchase price: profit swings with every shipment instead of using average cost.
Reports you make decisions with
- Net profit by period, item and branch.
- Receivables from customers and payables to suppliers.
- Best-selling and slow-moving items.
- Cash movement and expenses.
Desktop, mobile and offline
The software keeps working when the internet drops and syncs to the cloud and the mobile app. E-invoicing integration is available on the PRO plan — see pricing. If you manufacture, factory management is part of the same system.